Hosted by PEEAM Organised by XenoDios Sdn. Bhd.
    • Except as provided to the contrary in this contract, all monies paid by Exhibitor shall be deemed full earned and non-refundable at the time of payment.
    • Applications for rental of virtual exhibit space shall be subject to the approval of Organiser, and Organiser reserves the right to reject applications for space with or without cause if Organiser determines the rejection is in the best interest of the VEExpo. Organiser will contact virtual Exhibitor following submission of the virtual Exhibit Request if it finds issues with the ability for the exhibitor to facilitate its virtual session or room. Upon acceptance of the Virtual Exhibit Space Agreement by Organiser, its contents, as modified if applicable, shall become a legally binding agreement for exhibit space between the Virtual Exhibitor and Organiser, subject to the terms and conditions herein. The Virtual Exhibitor agrees to accept and, when requested, to promptly respond to VEExpo information sent by the Organiser via e-mail or any other method of communication.
    • Exhibit Fees. The cost for exhibit space is dependent on the exhibition package. Virtual Exhibitor must be fully paid on all money owed to the Organiser.
    • Payment Schedule. Payments may be made by bank transfer or cheque. Cheque must be made payable to the Organiser. Unless otherwise agreed upon by the Organiser, in its sole discretion, payment must be made in full at time of submitting application.


Account Number : MAYBANK  5571 3926 1434

    • Amendments to the Exhibit Space Agreement. It is understood and agreed that any changes or modifications to the Virtual Exhibit Space Rental Agreement following the initial submission of request for booth requested by a Virtual Exhibitor shall be considered accepted and approved by Organiser if notification is provided by Virtual Exhibitor to, and received by, Organiser by any form of written communication and notification of Organiser approval is sent back to Virtual Exhibitor by any form of written communication. Changes initiated by Organiser to Virtual Exhibitor’s exhibit space shall be communicated in writing to the email address provided by Virtual Exhibitor on the Virtual Exhibit Space Agreement, and all such communications will be interpreted as read and accepted unless Virtual Exhibitor objects in writing to Organiser within five (5) business days.
    • At its discretion, if at any time Organiser deems a virtual exhibit or an exhibit’s contents objectionable, Organiser reserves the right to remove and/or cancel the exhibit space or any portion thereof at Exhibitor’s sole expense. This reservation includes persons, things, conduct, printed matter, signs, products or any item of poor character, which, in the sole judgment of Organiser, is detrimental to or unsuitable for the Event or jeopardizes the Event’s safe operations. This right may be exercised by Organiser at any time, regardless of whether it is before the Event or during the Event. In the event the right is exercised during the Event, Organiser shall not be liable for refund of exhibit space rental fees by reason of Organiser’s removal of objectionable contents or cancellation of the exhibit space or any portion thereof. Exhibitor hereby expressly waives any and all rights and claims, actions and demands for damages, costs and expenses, including without limitation, legal fees, lost profits, and costs of goods sold, against the virtual hosting platform, Organiser, their directors, officers, agents, employees and/or servants for such removal and/or cancellation.

Organiser will provide requirements to Virtual Exhibitors that must be met in order to participate including minimum internet speeds, camera, audio and access to specific online meeting platforms. Organiser reserves the right to determine or verify eligibility of Exhibitor for inclusion in the Event prior to, or after, submission of the Virtual Exhibit Space Agreement. Organiser will determine the appropriateness of products to be exhibited by their distinctive characteristics or performance capability. Organiser also reserves the right to prohibit display or advertisement of products at any time if display or advertisement of such products would not meet Event objectives or the Intellectual Property Rights Policy.

    • Exhibit Personnel.
  • Attendants, models, and other employees and representatives of Exhibitor must confine their activities to the virtual exhibit space.
  • Booths must be staffed or have notification of return time during all Event hours. Exhibitors with Booths that are not staffed during Event hours could be subject to loss of credentials for future Events and loss of other Event privileges as determined by the Organiser.
  • Virtual Exhibitor shall not photograph or record video of another virtual exhibit or product of another exhibitor unless such photography or videography is approved in writing by the other exhibitor or Organiser.
  • Virtual Exhibitor may not harass or antagonize another party or attendee.
  • No area of the VEExpo platform shall be used for any improper, immoral, illegal or objectionable purpose.
    • All Virtual Exhibitor personnel must wear appropriate apparel at all times.
    • Buyer Activities. Virtual Exhibitors are not permitted to host or sponsor any event off the Event floor that attracts buyers during exhibit hours unless such event is approved in writing by Organiser. Hospitality functions away from the VEExpo Virtual platform should be held after meeting hours.
    • Entertainment, Music. All music and entertainment must be in good taste and exhibitor is responsible for obtaining approval for use.
    • Liability and Insurance. Neither VEExpo, Organiser, nor any of the officers, employees, agents, contractors and affiliates of such entities, nor the owners, management company, employees or representatives of the hosting platform will be responsible for any injury, loss or damage that may occur to the virtual exhibitor or to the virtual exhibitor’s employees or property, prior, during or subsequent to the period covered by the virtual exhibit. The virtual exhibitor expressly releases the foregoing persons and entities from, and agrees to indemnify the same against any and all claims for such loss, damage or injury arising from the negligent or willful acts or omission of the virtual exhibitor and its employees, agents, contractors, and invitees. Virtual Exhibitors are responsible for all liability insurance coverages.
    • Booth Space
      • Booth Space. Booths should look professional and engaging. The background of your camera view should be clean and professional. The use of personal pictures, posters, banners, etc. are encouraged.
      • Booth Preparation. All Booths must be tested and operational by 9:30AM on the day of the event. Testing will be schedule and performed prior to the event.

The Exhibitor shall be bound by the Rules as defined herein, and by such additional rules and regulations which may be established by the Organiser at any time. Organiser shall enforce all Rules and such additional rules and regulations, and its decision on these matters will be final. All matters and questions not covered by the Rules and such additional rules and regulations shall be subject to the final judgment and decision of the Organiser. Any violation by the Exhibitor of any of the Rules and such additional rules and regulations shall subject Exhibitor to cancellation of the agreement to occupy virtual exhibit space, to forfeiture of any monies paid on account thereof, and could make Exhibitor subject to loss of seniority points, loss of credentials for future Events and loss of other Event privileges. Upon the Organiser notifying Exhibitor of such cancellation, Organiser shall have the right to take possession of the Exhibitor’s virtual space.


The Organiser will provide access control from event planning through the conclusion of all activities, including follow-up. Organiser shall not be held responsible for the loss of any material by any cause and urges the Virtual Exhibitor to exercise normal precautions to protect its account and login privileges.


We, in order to validate this agreement, agree to the following:

  • Payment for the exhibit will be provided with this form.
  • All rules and regulations governing this Event will be strictly adhered to.
  • The products/services described in agreement are those that rightfully represent our company and those that we propose to exhibit. Any changes made regarding the products or services to be exhibited will be forwarded to the Organiser in writing at least 14 days prior to the Event.